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Onboarding Form & Logo Upload
Your onboarding email includes instructions and a secure link to access and complete your form.
The form also allows you to upload your company logo, bio and insurance. The onboarding form is mandatory.
If you experience any issues, please contact us via the Contacts page for assistance.
Key Dates & Access Times (Sydney local time)
Bump-in: Tue 10 March 2026 — see the Logistics page for allocated time slots and dock access.
Show Day 1: Wed 11 March 2026, 7:30am–5:00pm
Show Day 2: Thu 12 March 2026, 7:30am–4:00pm
Bump-out (Hall 6): Thu 12 March 2026, 4:00pm–10:00pm
Bump-out (Hall 5): Thu 12 March 2026, 4:00pm–10:00pm & Fri 13 March 2026, 8:00am–4:00pm
Hall Locations: Healthcare 2040 operates in Hall 6 and Australian Healthcare Week operates in Hall 5. If you’re unsure which hall you’re in, please contact us via the Contacts page.
Registration & Badging
Mandatory registration:
All personnel and participants must be registered.
Badge = security pass:
Your Exhibitor or Sponsor badge serves as your access credential.
Badge printing:
Collect/print badges at the Registration Desk during bump-in or before entering the hall.
Registration Timeline
A registration link will be sent 6 weeks prior to the event so you can register your staff.
Pass Allocations:
Your pass type and quantity are determined by your signed contract.
Pass Entitlements:
Sponsor & Speaker Passes include access to the expo floor, expo stages, all conference sessions, the delegate lounge, conference catering, and the networking function.
Exhibitor Passes include access to the expo floor, expo stages, and the networking function. They do not include access to conference sessions, the delegate lounge, or conference catering.
For questions or changes, please contact your Account Manager (see the Contacts page for details).
An indemnity insurance certificate is crucial to ensure the safety, security, and financial protection of everyone involved in our events. Please upload your certificate on the onboarding form.
Shell Scheme Exhibitors
If you have purchased a shell scheme package, your stand will be pre-built. Please see the Inclusions page for what’s provided and how to order any extras.
Raw Space & Custom Build Exhibitors
If you have booked raw space or a custom build, your appointed contractor is responsible for constructing your stand. Please complete the Custom Build Permit Form (link in your onboarding email) and ensure all requirements are met.
Refer to the Inclusions page for specifications and further guidance.
Lead Retrieval & Scanning
The event app includes a complimentary scanning facility, which allows you to scan attendee badges directly from your own device. More details on setup and usage will be provided closer to the event.
Furniture, Graphics & AV Hire
Exhibitors can order furniture, graphics, and AV equipment through our official supplier, Show Builder Harry the Hirer. You may also engage your own provider, but please ensure that all deliveries follow the venue’s dock instructions.
For further details, please refer to the Logistics page.
Rigging Services
Rigging for signage and overhead displays, are available through the venue’s services toolkit. Link on contacts page.
Supplier Contacts
For contact details of all approved suppliers, please visit the Contacts page.
Venue & Halls
The event will be held in Halls 5 & 6 at the International Convention Centre Sydney (ICC Sydney), located in the heart of Darling Harbour.
ICC Sydney is a premier venue offering a comprehensive range of exhibitor services.
For full details and ordering information, please refer to the Exhibitor Services Toolkit via the Contacts page.
The Australian Healthcare Week marketing campaign is the biggest healthcare event campaign of it's kind.
Be sure to maximise your involvement by uploading your logo and company bio in the Onboarding Form. If you don’t yet have access to this form, please reach out to your Account Manager immediately.
Our marketing team will be in touch with a marketing kit to support your own social and email promotion to your customers and prospects. The more involved you are in the pre-event marketing campaign the more ROI you will achieve onsite at the event!
Empower your customer success and sales teams to get behind your participation at the show and start activating their networks to meet you at the show. Contact the marketing team directly via the Contacts page.
NOW: Update onboarding forms
16 February 2026
24 February